Sponsorship Terms and Conditions

These SPONSORSHIP AGREEMENT TERMS AND CONDITIONS (these “Terms and Conditions”) are incorporated into the Sponsorship Agreement executed by and between Texas Society of Association Executives or TSAE (“Company”), and the Sponsor set forth in such Sponsorship Agreement(“Sponsor”).

1. Contract and Payment Terms

The sponsor accepts and commits to the agreed-upon fee for the execution of the promotional benefits listed for the specified calendar year. The sponsor agrees to pay all sponsorship fees at least 60 days before each fulfillment is complete or before the start of the event.

An initial non-refundable deposit of $500 is due upon signing the contract. Final payment for the remaining balance can be submitted via check or credit card and must be received no later than 60 days prior to the scheduled event date.

2. Cancellations:

Cancellations are not permitted once this Agreement has been executed. The Sponsor shall remain fully responsible for the total sponsorship fee, and no refunds will be issued under any circumstances.

3. Term and Termination:

This Agreement shall become effective upon signing, completion of the commitment form, or submission through the sponsorship portal. It will remain in effect until the conclusion of the event. In the event of a material breach, the Association reserves the right to terminate this Agreement with 30 days' written notice. All obligations incurred prior to termination shall continue to be enforceable.

4. Intellectual Property:

The Sponsor hereby grants TSAE the right to use the Sponsor’s name, logo, and trademarks solely for the purpose of promoting the sponsorship. All other rights to the Sponsor’s intellectual property are reserved. The Sponsor shall not utilize TSAE's name, logo, or trademarks without prior written consent.

5. Indemnification:

The Sponsor agrees to indemnify, defend, and hold harmless TSAE, its officers, directors, and employees from any and all claims, damages, or liabilities arising out of the Sponsor’s participation in the event or any breach of this Agreement.

6. Governing Law:

This Agreement shall be governed by and construed in accordance with the laws of the State of Texas. Any disputes arising under this Agreement shall be resolved in the courts of Austin, Texas.

7. Amendments:

Any amendments or modifications to this Agreement must be made in writing and executed by both parties.

8. Force Majeure:

Neither party shall be liable for any failure to perform its obligations under this Agreement if such failure is due to causes beyond its reasonable control, including but not limited to acts of God, war, terrorism, labor disputes, government regulations, or pandemics.

9. Entire Agreement:

This Agreement constitutes the complete understanding between the parties and supersedes all prior agreements or negotiations, whether written or oral.

i. Opportunity to Consider and Confer. Each Party has had the opportunity to read, study, consider and deliberate upon these Terms and Conditions and the Sponsorship Agreement, has had the opportunity to consult with counsel, and fully understands and is in complete agreement with these Terms and Conditions and the Sponsorship Agreement. Each Party will bear its own costs with respect to the preparation, revision, and execution of these Terms and Conditions and the Sponsorship Agreement.