Volunteering

Call for 2016 Volunteers!

Want to get more involved in your professional association? TSAE is looking for volunteers to serve on 2016 Committees and Task Forces. Volunteering is a great way to meet new members, give back to the association, use your skills and experience, and develop leadership skills. From ongoing year-long commitments to one-time in-person facilitation, we offer a variety of opportunities.

In addition to the opportunities listed below, we may also need volunteers to serve on-site at events or on newly formed task forces or focus groups. Watch the monthly President's Update for any new volunteer positions that may arise during the year.

Not in Austin and concerned about attending in person? Don't worry, you can call into many of these meetings. 

Please review the key responsibilities, time commitments, and qualifications and select one or more areas you would like to be considered for. Call for 2016 volunteers ends December 31; members will be contacted in January with their placement.

Awards Task Force

Key Responsibilities:

  • Review awards applications and help narrow down nominees
  • Attend meeting to select winner in five (5) categories

Dates and Times: One two-hour meeting in June. Requires some pre-work narrowing down the candidates prior to meeting.

Qualifications: TSAE member for at least one year.

COMPLETE awards task force VOLUNTEER FORM


CAE Study Course Facilitator

Key Responsibilities:

  • Review material and prepare for session
  • Lead discussion on site (attendance will vary; some attendees may call-in)
  • Prepare PowerPoint, handouts (optional)

Dates and Times: The CAE Study Course is offered twice a year on Wednesday afternoon from 2:30 – 4:30 pm at the TSAE office. Spring Course is held February 3 through April 27; Fall Course is held August 31 through November 9.

Qualifications: Must be a current CAE, can be a co-facilitator.

COMPLETE CAE Study Course Facilitator VOLUNTEER FORM


Content Expert Speaker/Presenter

Key Responsibilities:

  • Prepare a session purpose, description, goals and learning objectives to present at one of our professional development events (Learn@Lunch, New Ideas, Tech Talks, Leadership TSAE, and Webinars)
  • Use various learning styles to engage audience
  • Present program to members

Dates and Times: Dependent on event date. 

Qualifications: Association executive/staff content expert with experience conducting presentations or trainings. Note: If you are a vendor or affiliate member, who would like to speak at an event please fill out the Education RFP and not this form.

Complete Content Expert Speaker/Presenter Volunteer Form


Membership

Membership Renewal Task Force

Key Responsibilities:

  • Make 15-25 phone calls to members that have yet to renew and assist them with the renewal process
  • Track responses (using a provided template) to report back to the Membership Coordinator

Dates and Times: During the month of May only. Go at your own pace calling.

Qualifications: Good phone etiquette, friendly personality, and a TSAE evangilist. 

Membership Strategy Task Force

Key Responsibilities:

  • Review and provide input on current membership strategies
  • Brainstorm new opportunities for recruitment and retention
  • Assist in the development of new member on-boarding efforts

Dates and Times: Meet at TSAE office once In February and once in July. Meetings are each approximately one (1) hour long. May call into meetings. 

Qualifications: Previous experience in membership/marketing.

New Member Orientation Task Force

Key Responsibilities:

  • Define goals for orientation
  • Brainstorm ideas for virtual orientation (live recording, webinar, self-paced online, etc.)
  • Assist in presenting at the new member orientation
  • Serve as a resource to new members
  • Call new members who have not attended an orientation

Dates and Times: Quarterly orientations lasting one (1) hour each, plus 3-4 conference calls or physical meetings throughout the year, as needed.

Qualifications: Outgoing, comfortable speaking in front of a crowd, been a member of TSAE for more than one (1) year and attended at least two (2) events/programs.

Complete Membership Volunteer Form


magazine

Magazine Committee

Key Responsibilities:

  • Give input on specific topics to be addressed in feature articles and other content
  • Provide feedback on design, layout elements, and overall magazine
  • Serve as author or source (not required)

Dates and Times: Committee meets six (6) times per year (one meeting per issue). Each meeting is approximately one hour, except for one annual editorial planning meeting in July that is approximately four hours.

Qualifications: Association Executive or Affiliate with broad experience or ability to look at the larger picture of association management.

magazine Writers/Contributors

Key Responsibilities:

  • Work with staff direction to write article that addresses challenges related to topic
  • Serve as source to be interviewed by freelance writer
  • Ability to meet deadlines

Dates and Times: Dependent on magazine issue. Content typically due 10 weeks before issue date.

Qualifications: Experience as a writer or topic expert. Not required to serve on Magazine Committee. 

Complete Magazine Volunteer Form


Mentoring: Leadership TSAE

Key Responsibilities:

  • Commit to consistent meeting schedule with your protégé from January 2016-October 2016 (At least once a month with protégé)
  • Work together to set goals for the experience
  • Make contact with protégé at TSAE education events
  • Share experience. Some mentors may be asked to speak at a Leadership TSAE event or make a phone call to another protégé

Dates and Times: Most time will focus on scheduled meeting times decided by the mentor/protégé. Ideally, one hour, once a month either face to face or via phone is preferred. See the full calendar and requirements on the Leadership TSAE Mentoring page

Qualifications:

  • Experienced association leaders and managers (Executive Director, CEO, COO, CIO, department manager/director).
  • Professionals who can commit the time necessary to consistently cultivate a meaningful relationship.
  • Professionals who like to guide and empower others.

Complete Leadership TSAE Mentor Volunteer Form


New Ideas Conference Task Force Members

Key Responsibilities:

  • Review educational session proposals for conference and provides feedback
  • Research speakers, help identify panelists
  • Provide feedback on conference elements

Dates and Times: Task force members meet 2-3 times in person for 1 ½-2 hours. Reviewing proposals may take 1-2 hours on your own time.

Qualifications: Been a past attendee of New Ideas Conference. 

Complete New Ideas Conference Task Force Volunteer Form


Online Community Contributor

Key Responsibilities:

  • Post questions you and your staff have related to association management
  • Regularly read posts and make effort to answer questions or get information from your staff to address questions

Dates and Times: Ongoing

Qualifications: Experience using communities, message boards, or online forums.

Complete Online Community Contributor Volunteer Form


Peer-to-Peer Facilitator

Key Responsibilities:

  • Email registrants (approximately 10-15) the Monday before the session to begin collecting discussion items.
  • Leads discussion on site for attendees (in Austin).

Dates and Times: They are one (1) hour in length and reoccur four (4) times throughout the year. All held on Thursdays. Note: You do not have to facilitate all four dates for your selected topic. 

  • Marketing & Communications (Feb 4, April 7, Aug 4, Oct 6)
  • Membership (Feb 11, April 14, Aug 11, Oct 13)
  • Small-Staff CEOs (Feb 18, April 21, Aug 18, Oct 20)
  • Meeting Planning and Events (Feb 25, April 28, Aug 25, Oct 27)

Qualifications: Association Executive with area/topic knowledge preferred. Some facilitation skills needed; session can be co-facilitated.

Complete Peer-to-Peer Facilitator Volunteer Form